The CCPA Employer Guide automatically assesses whether a business falls within the scope of the California Consumer Privacy Act (CCPA) and, if so, determines which requirements the employer needs to meet when handling employee data. The tool allows businesses to self-assess what effect the recent amendments to the CCPA have in their particular case, especially with regard to employer obligations. As a result, the tool generates a full report that outlines in detail which requirements the business needs to fulfill, taking into account their size, make up and geographic distribution of their workforce. Its modular logic contains all applicable guidelines and amendments which can easily be updated to accommodate changing laws providing tailored advice to business and guiding the user through the next steps to achieve full CCPA compliance.

Background

The California Consumer Privacy Act (CCPA) creates new consumer rights relating to the access to, deletion of, and sharing of personal information that is collected by businesses. Recent amendments to the CCPA not only introduce new obligations but also carve out some of the direct provisions that impact California employers. As businesses are increasing their efforts to comply with the strict CCPA requirements and are preparing CCPA privacy notices and disclosures, employee data and its handling maintains a focal point for employers. The new amendments specify which obligations California employers need to satisfy and which employee information falls within the scope of the CCPA, introducing a limited moratorium for specific types of worker data. For California employers, navigating through the obligations that apply to employee data and the requirements that need to be satisfied when mapping, collecting, storing and using this data can be an onerous and time-consuming task. But compliance with these requirements is essential also from a risk mitigation point of view. The private right of action, as created by the CCPA, bears great risk to infringing businesses as data breaches can lead to substantial statutory damages.

With BRYTER, law firms can build an automated CCPA Employer Guide which determines whether a business falls within the scope of the CCPA and which legal obligations it needs to meet to mitigate any risks. To start the assessment, the user is guided through a series of questions and the answers to which determine the scope and obligations the particular business needs to comply with under the CCPA. As a result, detailed guidance tailored to the business’ specifications is given to provide the user with clear next steps. Due to the open architecture of the BRYTER platform, the embedded modular logic of the tool can easily be amended to account for any changes in the law.

Benefits

Automated & Standardized

The CCPA Employer Guide allows companies to self-assess their business against CCPA requirements with regard to their employee data through a standardized process. This ensures a consistent approach and documentation.

Centralized audit trail

Within the CCPA Employer Guide, all collected information, advice and next steps are tracked and documented in a centralized audit trail. This allows businesses to prove and document compliance efforts, if needed.

Integrated

The CCPA Employer Guide can easily be integrated into an existing IT infrastructure so that users can access the tool via a law firm’s client portal or within their company’s intranet.

Highly customizable

As every application built on BRYTER is customizable the CCPA Employer Guide may contain guidance for businesses of all sizes and can easily be updated to accommodate changing laws.

How it works

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Go through Q&A

Through a customizable and user-friendly questionnaire, all relevant information such as the size, make up and geographic distribution of the workforce is gathered from the user. The inputs then determine which CCPA requirements apply to the particular business.

Generate assessment report

An assessment report is generated based on the provided information. This report not only outlines the assessment result but also provides the user with next steps to achieve full CCPA compliance.

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Keep up-to-date

The open architecture of the BRYTER platform allows the application to be updated continuously in the background ensuring that the generated advice is always compliant and up-to-date with any changes in the law.