A Fire Risk Assessment Generator allows businesses to produce customized risk assessment documents for each of their business premises, ensuring that any fire safety risks are identified and mitigated.
By introducing a standardized, electronic and self-serve process, a Fire Risk Assessment Generator allows businesses to ensure that all of their premises have taken steps to reduce the risk of fires occurring and keep people safe in the event of a fire. Real-time central monitoring of a business’s fire risk assessments is also available to ensure compliance. Site managers are guided through a self-service process that is designed to list potential risks and the controls to be put in place, ensuring the necessary due diligence has been conducted – mitigating any identified fire safety risks and demonstrating compliance. All responses are stored on the BRYTER system and can be visualized in dashboards customized to the business’s exact requirements. The open architecture of the BRYTER platform allows the legal department to continuously review and update the risks, controls and logic – ensuring that the tool always reflects up to date processes and guidance.

Background

In the UK, the Regulatory Reform (Fire Safety) Order 2005 makes clear that businesses or other public buildings, conduct and regularly review a Fire Risk Assessment for the premises – to identify and mitigate any risks to fire safety. If the business employs five or more people, this risk assessment must have a written record on file including any significant findings. This risk assessment must also be ‘regularly’ reviewed – the standard practice is annually or whenever the circumstances have changed. In the event of any inspection, investigation or enforcement action, investigating agencies will request evidence that risk assessments have been carried out to demonstrate that the business has the appropriate controls and due diligence in place.

With BRYTER, legal departments can build a Fire Risk Assessment Generator that lets site managers go through an interactive questionnaire, to identify the fire safety risks and safety systems in the premises, together with any further controls they will introduce to reduce identified risks. The modular logic of the tool can be used to adjust the risks presented and the controls to be put in place, based on the size, use and layout of the premises – catering for the large variety of different sites a business may have. Managers can confirm any additional controls they have put in place before electronically signing the risk assessment- confirming it has been carried out and all the suggested controls are in place.  Legal departments can easily maintain and update the risks and processes, as well as the underlying logic. The tool constitutes a scalable solution for overwhelmed legal departments and ensures consistency across all of a business’s regulatory compliance activity.

Benefits

Self-serve & Standardized

With a Fire Risk Assessment Generator, site managers have quick and easy access to the latest version of the risk assessment criteria, to quickly and effortlessly conduct assessments and reviews. Legal departments can ensure consistency by maintaining full control of the criteria.

Faster Execution

Compared to manual and paper-based processes, a Fire Risk Assessment Generator lets users complete accurate and up-to-date risk assessments significantly faster.

Integrated

The Fire Risk Assessment Generator can easily be integrated into a company’s existing systems such as SharePoint or Microsoft Teams for ease of access.

Highly customizable

As every application built on BRYTER is customizable, the Fire Risk Assessment Generator can accommodate a company’s internal policies and local laws.

How it works

1

Conduct the risk assessment

Through a customizable and user-friendly questionnaire, site managers identify the fire safety risks and safety systems in the premises, together with any further controls they will introduce to reduce identified risks.

Generate risk assessment document

At the end of the process, a fully completed fire risk assessment document is completed and automatically e-mailed to the site manager for reference and proof of compliance.

2
3

Maintain overview

A dashboard allows the legal department to track and record all completed fire risk assessments. This helps to hold site managers accountable to the correct compliance process and offers metrics on overall risk reduction.