An Employee Reference Generator lets HR departments generate customized employee references efficiently. The modular logic behind the application enables fast generation of reference letters that comply with legal requirements and internal policies. The tool allows HR departments to request information from an employee’s former supervisor which is then embedded in the reference letter and returned to the supervisor for approval. Via a DocuSign integration, the reference is sent to the authorized signatory and a signed copy is sent to the employee’s inbox.

Background

HR departments have to manually draft a high volume of customized reference letters and this takes up time that could be spent on value added work. In order to comply with strict country specific legal requirements, HR departments need to ensure that reference letters contain specific information based on the place of work and employment type. While the general structure and content is often predefined by the legal departments, the overall process starting with obtaining an assessment of the employee’s performance and re-writing the assessment to make it legally compliant, is not automated.

With BRYTER, companies can build an application which uses pre-defined clauses and templates to serve as building blocks for the generation of a compliant reference letter. The HR user is guided through an interactive questionnaire and starts with requesting information from an employee’s former supervisor. This information is then embedded in the reference letter using pre-approved building blocks and returned to the supervisor for approval. Via a DocuSign integration, the reference letter is sent to the authorized internal signatory and a signed version is shared with the employee via email. The final output is a highly customized legally compliant document that reflects the individual performance of the employee.

Benefits

Automated & standardized

The Employee Reference Generator automates the drafting of an employee reference letter that complies with all legal requirements. This ensures a consistent process in issuing such references.

Efficient

Requiring just a few data inputs, the Employee Reference Generator generates a complete and compliant reference letter in a fraction of the time it would otherwise take.

Integrated

The Employee Reference Generator can easily be integrated in existing contract management systems and HR tools such as Workable, Prescreen or Greenhouse.

Highly customizable

As every application built on BRYTER is customizable, the Employee Reference Generator may reflect a company’s unique policies and local requirements and can easily be extended to include additional country specific rules and clauses.

How it works

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Go through Q&A

Through a customizable and user-friendly questionnaire, all relevant employment and performance data is collected. Using these inputs the tool determines the applicable clauses and phrases reflecting the individual performance.

Generate letter

A final version of the reference letter is generated automatically and by integrating the tool with existing document management or HR software the letter is saved and referenced in the company’s system of record.

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Get approval and signatures

With BRYTER, the process of issuing a reference letter becomes seamless. The tool works with different inputs from HR and former supervisors and can be integrated with e-signing tools such as DocuSign to provide an end-to-end solution.