The COVID-19 Distressed Employment Assistant automatically identifies a company’s obligations and risks related to key employment clauses such as sick pay, leave of absence, notice periods, post termination requirements, equity and vesting schedules. These considerations form key aspects of any assessment relating to workforce efficiency analysis and restructuring plans as a result of the rapid spread of the novel coronavirus (“COVID-19”).

Integrated with data extraction tools such as Kira or Luminance, the COVID-19 Distressed Employment Assistant streamlines the review of high volumes of employment contracts. The tool evaluates the extracted information against an integrated checklist to assess key employment terms such as sick pay, leave of absence, notice periods, post termination requirements, equity and vesting schedules.

An underlying risk scoring module segments these contracts into high, medium and low risk categories to help inform ongoing strategy discussions and resource allocation. The tool can also be used to assess contracts on an individual basis to address queries from employees who are personally impacted by COVID-19 related issues without delay.

As a result, the COVID-19 Distressed Employment Assistant determines the employment related risks and consequences a company bears as a direct result of the COVID-19 pandemic and generates a full report outlining individual employee risk scores, identified key terms and potential adverse consequences. The tool can also be leveraged to auto-generate tailored draft notices and advice for employees. The open architecture of the tool allows it to be adjusted easily to include a company’s bespoke COVID-19 playbook. Its modular logic can easily be edited to accommodate multiple jurisdictions, changing requirements and updated checklists.

Background

Companies and their workforces are finding themselves in unprecedented circumstances due to the COVID-19 pandemic. Resulting government measures issued to combat the rapid spread of the virus have restricted trade and business which is in turn having a direct and significant impact on the general economy. It has therefore become a key focus for companies, whose people and business are severely impacted, to determine and prepare for the effects COVID-19 related issues have on its workforce and employment obligations. It is crucial for companies to be able to understand their legal standpoint and act accordingly without delay to plan for the future, assess workforce requirements and ensure affected employees receive the guidance they need. However, navigating through the high volume of employment contracts, affected jurisdictions and individually agreed terms is proving time consuming and difficult.  

With BRYTER, law firms and in-house departments can build an automated COVID-19 Distressed Employment Assistant that segments contracts by risk level and outlines identified clauses, government measures and related statutory laws based on jurisdiction. The tool’s risk scoring capabilities give the user an overview of the individual risk per contract. These scores are then written back into existing databases and analysis tools to assess the overall impact and to streamline the review from higher risk to lower risk employment contracts. As a final output, the user receives a full risk report and all inputs and results are captured within the tool’s own analytics dashboard. Due to the open architecture of the BRYTER platform, the tool’s modular logic can easily be tailored to specific types of agreements and the company’s review requirements.

Benefits

Automated & standardized

The COVID-19 Distressed Employment Assistant allows companies to assess high volumes of employment contracts through a standardized process. This ensures a consistent approach and documentation.

Faster execution

The COVID-19 Distressed Employment Assistant allows for faster assessments and responses to minimize risks. The tool is available 24/7 and streamlines an otherwise time-consuming and manual review process.

Centralized audit trail

As part of the tool, the results of the risk assessment are tracked and documented in a centralized audit trail. This allows users to document all identified risks for further processing.

Integrated

The COVID-19 Distressed Employment Assistant can easily be integrated into an existing IT infrastructure so that results can be written back into existing databases and analytics tools.

Highly customizable

As every application built on BRYTER is customizable, the COVID-19 Distressed Employment Assistant may accommodate a company’s unique review requirements and contract types.

How it works

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Go through Q&A

Through a customizable and user friendly questionnaire, all relevant information regarding identified key clauses, such as termination, sick pay, leave, post termination restrictions etc. is gathered and confirmed by the user. The inputs then determine which logic is applied to provide an assessment.

Receive assessment

The tool generates a full assessment report including the individual risk score of a contract along with required draft notices and guidance. As the tool is used, a full audit trail is maintained to document and provide proof of any assessments and their results.

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Keep up-to-date

The open architecture of the BRYTER platform allows the application to be updated continuously in the background ensuring that the results are always in-line with the review criteria.